SB 569 Readiness Checklist: Design a Compliant, Sustainable Virtual or Hybrid Program in Texas
Texas districts are moving quickly to expand virtual and hybrid options—while making sure programs align to SB 569 and TEA guidance. Use this streamlined checklist to kick off planning, spot gaps early, and document the pieces that matter most.
1) Program Model and Structure
▢ Confirm your delivery type: Identify whether you’re offering virtual/hybrid courses, a full time virtual or hybrid program, or a full-time virtual/hybrid campus
▢ Verify your model matches the statutory definitions (including the <90% in-person threshold for “full-time hybrid program”)
▢ Define the student experience: schedule, pacing, support, extra-curricular options if applicable, and expectations
▢ Identify who your program will serve - credit recovery, acceleration, enrollment recovery, medically fragile, etc.
▢ Decide if you will enroll students in your district or if you will open enrollments to students outside of your district.
▢ Determine if you will partner with a provider or if you will provide your own teachers and curriculum
2) Course Requirements and Instructional Quality
▢ Ensure every course is TEKS-aligned
▢ Confirm courses align with the National Standards for Quality Online Courses and TEKS -aligned instruction
▢ Ensure courses for students receiving accommodations meet requirements consistent with IDEA/Section 504/TEC
▢ Consider whether or not you will offer programming such as CTE programs of study, advanced placement, and dual credit.
▢ Ensure that you meet the TEA's course submission deadline using the Virtual Course Listing Form on the TEA Virtual and Hybrid Programs page
- Fall courses: Due July 15
- Spring courses: Due October 15
- Summer courses: Due April 15
3) Family and Student Transparency
▢ Provide clear course/program information at enrollment and scheduling
▢ Document opt-in/choice processes and communications
▢ Create a handbook of expectations and governance for students and families
4) Staffing and Teacher Readiness
▢ Define teacher-of-record responsibilities - instruction, grading, progress monitoring
▢ Confirm training/PD for virtual/hybrid instruction
▢ Establish staffing coverage for intervention, accommodations, and student support
5) Attendance, Minutes, and Audit-Ready Documentation
▢ Confirm operational minutes and daily instructional time expectations for your model
▢ Set a daily attendance policy - what counts as “access to instruction”
▢ Choose your evidence sources - LMS activity, check-ins, work completion - and standardize documentation
▢ Align LMS/SIS/PEIMS processes so attendance is consistent and auditable
6) Assessments and Testing Logistics
▢ Plan for state and other assessment administration (such as SAT) requirements including accommodations
▢ Confirm test-site logistics, devices, proctoring, and schedules
7) Systems and Implementation-Ready Supports
▢ Align systems: LMS, gradebook, communications, reporting
▢ Build an intervention/MTSS plan for virtual/hybrid learners for students who fall behind
▢ Establish routines that drive engagement - weekly check-ins, pacing, progress reviews
Use Our Workbook to Move From 569 Compliance Checklist to Launch Plan by helping you:
- Choose the right model for your district goals
- Define roles and support structures
- Evaluate program and curriculum options
Ready to move from vision to launch?
Edmentum is a trusted, turnkey partner for Texas districts building SB 569–aligned virtual and hybrid programs. With our proven program model, we help you finalize the right design, simplify the workflows and tools behind the scenes, and put staffing and instructional supports in place so your team can launch smoothly—and sustain it.
Reach out to connect with our dedicated Texas team to talk through your program goals and what a turnkey launch could look like for your district.